To achieve your goals and get results, you require good office space planning.
You have to make the proper choices in choosing the right furniture for your office, the designs that suit your style of work and work area. Three steps which are to be followed to get the right furniture that suits your needs are as follows-
1. Tasks to be performed in your office and space planning are to be considered- You need to analyze the different types of tasks you might have to perform at your office and accordingly design it. Some of the common tasks are as follows-
- Telephone calls are to be made
- Using a desktop or a laptop for documents and use of internet
- Preparation of documents, memos and letters
- Receiving and sending items through courier, mail and delivery people
- Packing of materials o be mailed or shipped
- Making data entry, receiving or sending fax and filing
- The customers and clients will visit your office or you might have to step out to visit them
- 2. Consider the equipments and furniture needed according to your tasks- Now that you know what tasks are to be performed; accordingly the required furniture and equipments are to be brought in into the office. Some of these things are as follows-
- The desk or the writing table
- Desk lamps and comfortable chairs
- All the computer equipments like the printer, scanner, etc
- Telephone system with its accessories like an answering machine
- Cabinets for the storage of important files
- A Xerox and a fax machine, or one that can perform both these tasks
- Certain important supplies like a file folder, pencils and pens, note-pads, paper, stapler and many others
- Cardboard boxes, stationery, labels and tapes, stamps and metering equipments, all required for packaging items for shipping or mailing
- 3. Assessing the work environment- After getting in the proper furniture for your office and assembling it in the right place, its time to check whether your work area needs any special physical or environmental requirements. Example-
- Additional requirements of ventilation, electric and cable outlets
- Provision of adequate light for the working space of the office
- Need of any partitions and adding insulation
Knowing what tasks are to performed at your office makes it easier to bring in suitable furniture and other requirements and to plan the office space accordingly. Deciding the budget also becomes easier and once you have set up your office, you can always keep on experimenting which makes it much more fun and exciting.
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